Inventory Usage

Amigo Point Of Sale includes the ability to track inventory for all regular menu items, regular menu optionals, bar menu items, bar menu optionals, pizza sizes, pizza styles, pizza ingredients and retail items. Real-time inventory usage and stock for the current business day is available on the manager screen on a mini report formatted for the local receipt printer.

Inventory items detail view

Inventory items are listed in Back Office · Inventory · General Settings. Each item is defined by the following fields:

•	Inventory Item Name: Short name for use on mini-reports

•	Inventory Item Id: Read-only value indicating the database table index of this item. Used when exporting data to accounting programs

•	Inventory Category: The inventory category best described the item

•	Inventory Item Description: A brief description of the item for reporting

•	Inventory Location: The physical location of this item in storage

•	Inventory Retail Location: The physical location of this item in on the sales floor (applies to retail items)

•	Retail Item: This item is sold directly to the consumer and not used in product mixes

•	Supplier: The primary supplier of this item

•	Secondary Supplier: The backup supplier of this item

•	Disable: Hide this inventory item

•	Inventory Unit: The unit to use when listing the inventory item in reports or recipe definitions

•	Case Cost: The current cost per case

•	Items Per Pack: The number of items per pack

•	Packs Per Case: The number of packs per case

•	Unit SKU: The SKU on a single unit containing this inventory item

•	Pack SKU: The SKU on a single case containing this inventory item

•	Case SKU: The SKU on a single case containing this inventory item

•	Reorder Level: The minimum quantity that must exist before an alert is generated

•	Maximum Quantity: The maximum quantity that should be stocked before an alert is generated

•	Current Quantity Estimate: The estimated stock level calculated by Amigo Point of Sale

•	Current Quantity Actual: The actual stock level

Inventory items detail view

Select List View from the drop-down list when editing many inventory items at once. Inventory items can be grouped by Supplier, location, etc by dragging the column to the Group By box. As with all back office data grids, press enter, click on a different row or use the record navigator to change rows in order to commit row changes to a database.

Inventory item categories

Inventory item categories should be defined for proper reporting. For enter a sufficient number of categories so that no more that 200 items exist per category.

Inventory Suppliers

Inventory suppliers can be assigned to each inventory item for easy reordering. Each Supplier's address, phone number and hours of operation can be entered in the appropriate columns. This information is displayed on low stock level inventory alerts.

Recipe definitions

A recipe is defined for each menu item containing all inventory items and the quantity of each item used to prepare and package the item. The recipe can be defined on the regular menu item editor, bar menu item editor, pizza menu setup screen or under the Menu Recipes tab in Back Office · Inventory · General Settings. The last option is not recommended for first-time users.

Regular menu item inventory

To enter a regular menu item recipe using the regular menu item editor, open the menu item in the recipe editor and click on the inventory tab. Select the inventory item from the drop-down list and enter the quantity used, using decimals if required. Click the Add/Edit button to add the inventory item to the recipe and update the database. To change the quantity, select the item again and enter the new quantity. Click Add/Edit again to update the quantity. The item can be permanently deleted by clicking the red Delete button on the right side of the current recipe list.

Bar menu inventory

To enter a bar menu item recipe using the bar menu item editor, open the menu item in the recipe editor and click on the inventory tab. Select the inventory item from the drop-down list and enter the quantity used, using decimals if required. Click the Add/Edit button to add the inventory item to the recipe and update the database. To change the quantity, select the item again and enter the new quantity. Click Add/Edit again to update the quantity. The item can be permanently deleted by clicking the red Delete button on the right side of the current recipe list.

Pizza menu inventory editor

To enter a pizza menu item recipe using the pizza menu setup screen, click on the inventory tab. The Sizes tab is shown by default. Click the other tabs to view Styles or Ingredients. Select the inventory item from the drop-down list and enter the quantity used, using decimals if required. Click the Add/Edit button to add the inventory item to the recipe and update the database. To change the quantity, select the item again and enter the new quantity. Click Add/Edit again to update the quantity. The item can be permanently deleted by clicking the red Delete button on the right side of the current recipe list. For pizza ingredients, the quantity should be the average amount used among all pizza sizes.

Receive new inventory

When inventory items are received, select the item from the list or scan the case barcode, enter the new quantity and click the Update button to increase the current and estimated quantities by the specified amount.

Pizza menu inventory editor

To view real time inventory usage, login and press the Manager button. Press the cash drawers button and select the cash drawer (for 2-drawer terminals). Press the INVENTORY button to run the current inventory usage report.

Pizza menu inventory editor

The mini report displays the current business day's inventory usage, including the quantity of each item used, the cost of each item used, and the total cost of all items used. The current business day is defined as the period since the last End Of Day procedure was performed.

Page url: http://www.amigopos.com/help/html/index.html?inventory.htm